What are MAC Codes?
MAC Codes are utilized to determine how your time is spent and if your activities are eligible or non-eligible for reimbursement. You will code your time into each category for the designated Survey Day.
What time do I code?
You code all of your paid time for a single day, the “Time Study” day. If you engage in official activities off campus, that time is coded as well, accounting for the entire day. Professional conferences or offsite meetings would be examples.
What if I have time outside my regular work shift?
You can enter “claimable” time segments that are not part of your regular work shift. Examples could include P/T conferences or other off-shift meetings. The program rules allow such time to be credited toward MAC claims.
What to do if I have Claimable Time?
If you have any “claimable” codes during that day, you must complete the attached supporting document and return it to your trainer or to the SOESD. Record activity within 5 business day of survey, be brief, concise, specific to the activity and do not identify specific students or family names. Use the language on the code descriptions as a guide.
What if I am sick or out on another leave?
Even if you are on sick leave or other leave on a Time Study day, code your shift time as “A”.