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COVID-19 Management

2022-2023 COVID-19 Management

2022-2023 Management Plans differ from the 2021-2022 model of Ready Schools Safe Learners (RSSL). Primary differences are in emergency preparedness, reaction policy/procedures, and vaccine policies.

Click here to read ODE’s Communicable Disease Guidance for Schools.

This document (08/2022) provides guidance to school administrators and staff to assist district level and school-level planning. It provides guidance on most aspects of equity, regulations, collaboration, prevention, and exclusion.

12/6/22 Vaccine Event

COVID19 vaccine event in Shady Cove (Jackson County) on December 6th. They will have COVID-19 and flu vaccines, as well as naloxone, harm reduction supplies, and food boxes. The COVID vaccines will be for ages 5 and older, including both the primary series and the updated boosters.

11/14/22 RSV Executive Order

On November 14, 2022, Governor Kate Brown issued an executive order in response to a surge of pediatric cases and hospitalizations of respiratory viruses across Oregon. Increases in respiratory syncytial virus (RSV), influenza virus, COVID-19, and other respiratory viruses are straining the healthcare system nationwide, including Oregon. The executive order will help ensure that Oregon’s hospitals are able to provide care for every child who needs it. Schools can also take steps to protect their school community from RSV and other respiratory viruses that are circulating in Oregon.

RSV is a common respiratory virus that is transmitted through respiratory droplets, direct contact and by touching contaminated surfaces. For most children, RSV produces mild illness, however children under 2 years old are especially susceptible to RSV and are at increased risk of severe illness and hospitalization. It is important to note that many school age children have siblings at home who may be younger and more susceptible to severe illness and hospitalization.

Schools can help reduce the spread of respiratory illnesses, including RSV, COVID-19, and influenza. The ways we can prevent the spread of RSV and other respiratory illnesses are familiar and include frequent and thorough handwashing, covering coughs and sneezes, masking, and disinfection of high-touch surfaces. We are encouraging schools to consider taking the following steps to protect their school community:

  • Review and update (if needed) your school-level communicable disease management plan.
  • Communicate the risk to families, asking them to keep children out of school when they are ill, and providing additional information about the signs of respiratory distress among young children that may require hospitalization.
  • Share the benefits of staying up-to-date on your COVID-19 and flu vaccinations.
  • Recommend or encourage students and staff to wear face coverings when indoors during the respiratory illness season.
  • Make sure bathrooms and classrooms are equipped for thorough and frequent hand washing.
  • Implement additional cleaning measures.

Reach out to our team if you have questions or need assistance.

 Contact


Tanya Frisendahl

Reopening Advisor
Educational Services Team
tanya_frisendahl@soesd.k12.or.us

2022-2023

 

Overarching Guidance

Click here to read ODE’s Communicable Disease Guidance for Schools. This document (08/2022) provides guidance to school administrators and staff to assist district level and school-level planning. It provides guidance on most aspects of equity, regulations, collaboration, prevention, and exclusion.

Click here to read ODE’s 8/31/22 bulletin on continuity of instruction for reopening amidst COVID19. 

Template, Instructions & Tools: 

ODE, the Oregon Health Authority (OHA) and the Oregon School Nurses Association (OSNA) co-developed this template, instructions and tools as a guide to school-level COVID-19 management planning for the 2022-23 school year.

  • NEW tabletop training tools (August 1, 2022) for schools to use when practicing the plan; stay tuned for additional training tools released in the coming weeks. 
  • OHA has a webpage about Voluntary School Testing designed for families. If you are implementing voluntary testing, visit this web page for more resources.

Districts, schools, or programs may use a format that best supports planning and alignment locally while ensuring that the plan includes the content laid out in the template’s three sections:  

  1. Clarifying Roles and Responsibilities 
  2. Equity and Mental Health Supports: Preparing a plan which centers equity and mental health supports 
  3. COVID-19 Outbreak Prevention, Response, & Recovery: Implementing mitigation activities, responding to increases in transmission, resuming regular activities, and debriefing actions to improve process

Test To Stay Enhanced Exposure Testing (07/2022)

Test to stay is optional in AY 2022-2023. There are 2 types of testing: enhanced and general. Use the below resources to understand how to rollout.

Care & Connection Resources (August 2, 2022). Toolkit to help schools integrate care & connection in their everyday activities.

Reopening Protocols, Procedures, & Templates (tailored to Klamath, Jackson, Josephine counties)

 

Looking for something else? Visit the 2021-2022 Archive
U.S. Department of Education under the American Rescue Plan Elementary and Secondary School Emergency Relief (ESSER II & III) Funds

Click here to view all ODE guidance. 

(templates are on the bottom of the page)

Are your Esser plan activities still current?

If you need to modify/change them, please reach out to Tanya Frisendahl and she will connect you with a team member who can assist.

Click here to review the eligible uses of Esser funds.

 

Mandatory Esser Activity Tracking

Starting this school-year (2022-23) districts are federally required to track, collect and prepare to report data within these three categories:

Student Participation Data

Including student demographic information, for the following evidence-based activities* that are paid for in whole or in part with any ESSER funds:

  • Summer School or Enrichment
  • Extended Instruction Time
  • After School Programs,
  • High-Dose Tutoring
  • Early Childhood Education
  • Purchasing Education Technology

*The federal definitions of what constitutes each evidence-based activity can be found here.

School Staffing

Districts must track and report any of the following positions that are funded in whole or in part with any ESSER funds:

  • Special educators and related service personnel
  • Paraprofessionals/Instructional Aides
  • Bilingual or English as a second language educators
  • School counselors, school psychologists and/or social workers
  • Nurses
  • Short term contractors
  • Classroom educators
  • Support personnel
  • Administrative staff

Expenditure Reporting

Districts must identify at a more granular level how the ESSER I, II, and III funds are utilized. Here are examples of the additional expenditure categories. For a complete list, please refer to this document (page 46, section 3.b2):

  • Addressing Physical Health and Safety
  • Building and facilities upgrades and maintenance, including ventilation systems and new construction
  • Assistance with meals for students
  • Cleaning and/or sanitization supplies
  • Temporary classroom space to support social distancing
  • Temporary or additional transportation services to support social distancing to and from school
  • Capacity-building to improve disaster preparedness and response efforts, including coordination with other governmental entities to help prevent, prepare for, and respond to COVID-19
  • Other health protocols not listed above and aligned to guidance from the Centers for Disease Control and Prevention (CDC) such as: vaccines for staff and/or students, COVID-19 testing for staff and/or students, contact-tracing, masks
SOESD COVID-19 Management Plans

SOESD provides direct student instructional services in the schools of the districts we serve. Each district we serve submits a COVID-19 Management Plan for each of their schools where we may serve students. SOESD’s other direct instructional services for students are outlined in separate SOESD Management Plans here.

SOESD assists districts with preparing and updating COVID-19 Management Plans and Communicable Disease Management Plans (CDMP) with resources available from ODE.

Click here to view SOESD’s Communicable Disease Management Plan (2022-2023). 
What is my school required to report?

Cases tested at the school resulting in a positive COVID-19 diagnosis must report the cases here.

Jackson County School Districts should still be reporting any cases to CovidSchools@jacksoncounty.org   with name, date of birth, onset of symptoms and test date and type of test.  (type of test would be home test,  at school test or Dr or clinic test).

What are the new quarantine/masking guidelines?

After a COVID19 diagnosis, students must home-isolate for days 1-5. The student may return to school but should wear a mask on days 6-10.

This guidance is based on estimated timelines of contagion from the CDC.

Where can I get more tests? 

Schools can request more Binax Now tests from OHA by completing this form. (08/2022)

If you have expired iHealth Labs tests, read this memo about the FDA’s extension of their shelf life. (07/2022)

Where do I get cleaning & maintenance supplies?

School facilities are the responsibility of the local school district and as such they are responsible for cleaning the buildings. Because this is a local control issue, the state does not have systems in place to provide additional supplies to districts.

Try these options for more information:

  • Oregon School Facilities Management Association. They provide peer to peer information sharing and resources. Districts can get advice from other districts about how to address potential shortages of cleaning supplies.
  • ORPIN. This is the public procurement network that public agencies, including school districts can use. Districts may be able to find cleaning supplies on this network that can help address any potential shortages.
  • Local county emergency managers.
Recent (last 30 days) Highlights

School level assurances were due August 26th or the first day of school (whichever was later).

Assurances will include:

  1. A School-Level COVID-19 Management Plan is in place for every public school, public charter school, or program that is not covered by a school plan (including a link to where these plans are available to the public).  
  2. Schools engaged an intentional process to center equity and mental health and well-being in COVID-19 Management Plan. 
  3. Commitment to regularly train school staff in the COVID-19 Management Plan. 
  4. A link to the district’s communicable disease management plan. 
  5. District has an up-to-date emergency operations plan. 
  6. Certifications required for ESSER III funding via the Safe Return plan.

Here is a template and instructions and tools to use to meet these requirements. Here are the newly released (8/2022) tabletop training tools for schools to use when practicing the plan.

Link to the Smartsheet to submit school assurances.  

 

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