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Marketing Tools to Increase Regular Attendance

Social media posts, videos and graphics are available to download and use on your own websites and social pages to get the word out about the importance of regular attendance as well as to ignite needed conversation surrounding solving this epidemic.

View Campaign Materials

Communication Tools to Increase Regular Attendance

Communicate positively to encourage students, families and your community with these timely tools.

Start Strong; Attendance Focused Back to School Letter
This welcome back letter to parents is written in both English and Spanish.

Multi-Tiered Systems of Support in Communication

This is a color-coded communication tool that begins with universal supports in communication, moves through targeted supports and culminates in individual supports for students and families struggling with coming to school regularly.

Seasonal Communication Tools, Resources and Timelines

A year-long communication plan in a Google Spreadsheet that includes opening/staying/finishing strong, planning for extended breaks, inclement weather/flu, holidays, incident-driven communication and culturally specific holidays and events.

Chronic Absenteeism Communication Plan

This is the PDF version of the Seasonal Communication Tools, Resources and Timelines above.

Extrinsic Motivation Might Be Worse Than You Thought

Communicating attendance improvement through awards and incentives is common practice, but new research is showing that it can backfire. Instead, a focus on relationships and personal communication from teachers and staff is what makes a difference!

Data Tools to Increase Regular Attendance

Data tools that help to identify student groups, inform and track interventions and celebrate successes.

Oregon Statewide Data Collection Information and Support Resources

Districts may have questions relating to different attendance terms. A common one relates to Chronic Absenteeism. Districts may need clarification specifically about how it differs from Average Daily Attendance.

Best Practices in Using Data for Improving Regular Attendance

Teaming Tools To Increase Regular Attendance

What are the ways of being and doing for highly effective teams of professionals who successfully impact change over time? Find out here!

Our Regional Job-Alike Communities for Improvement

Each job-alike group of professionals will continue meeting quarterly this year to share promising practices that increase regular attendance. Please click the link above to find out more details about these important gatherings.

View Meeting Schedule


District Leader and District Data Champion Community for Improvement

  • Where: SOESD Downstairs Conference Room
  • Time: 9:30 AM to 11:30 AM
  • Dates: 10/10/19, 11/14/19, 1/9/20, 4/9/20
  • Optional: Join Zoom Meeting https://zoom.us/j/977000039. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 977 000 039

Secondary Building Leaders Community for Improvement

  • Where: SOESD Upstairs Conference Room
  • Time: 1:00 PM to 3:00 PM
  • Dates: 10/24/19, **See below for December meeting, 1/23/20, 4/23/20
  • Optional: Join Zoom Meeting: https://zoom.us/j/304459876. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 304 459 876

**December Meeting

  • Where: SOESD Downstairs Conference Room
  • Time: 1:00 PM to 3:00 PM
  • Date: 12/5/19
  • Optional: Join Zoom Meeting: https://zoom.us/j/538755587. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 538 755 587

Secondary Attendance and Office Clerks Community for Improvement

  • Where: SOESD Upstairs Conference Room
  • Time: 2:00 PM to 4:00 PM
  • Dates: 10/31/19, 12/12/19, 1/30/20, 4/30/20
  • Optional: Join Zoom Meeting: https://zoom.us/j/839999941. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 839 999 941

Graduation Coaches, Counselors and Teachers Community for Improvement

  • Where: SOESD Upstairs Conference Room
  • Time: 10:00 AM to 12:00 PM
  • Dates: 10/31/19, **See below for December meeting, 1/30/20, 4/30/20
  • Optional: Join Zoom Meeting: https://zoom.us/j/292243651. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 292 243 651

**December Meeting

  • Where: SOESD Downstairs Conference Room
  • Time: 10:00 AM to 12:00 PM
  • Date: 12/12/19
  • Optional: Join Zoom Meeting: https://zoom.us/j/196677530. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 196 677 530

Discipline Staff and Truancy Officers Community for Improvement

  • Where: SOESD Midlevel Conference Room
  • Time: 2:00 PM to 4:00 PM
  • Dates: 10/17/19, 11/21/19, 1/16/20, 4/16/20
  • Optional: Join Zoom Meeting: https://zoom.us/j/945042569. Dial by your location: +1 669 900 6833 US (San Jose). Meeting ID: 945 042 569

Elementary Building Leaders Community for Improvement

  • Where: SOESD Upstairs Conference Room
  • Time: 10:00 AM to 12:00 PM
  • Dates: 10/24/19, **See below for December meeting, 1/23/20, 4/23/20
  • Optional: Join Zoom Meeting: https://zoom.us/j/807547990.Dial by your location. +1 669 900 6833 US (San Jose). Meeting ID: 807 547 990

**December Meeting

  • Where: SOESD Downstairs Conference Room
  • Time: 10:00 AM to 12:00 PM
  • Date:12/5/19
  • Optional: Join Zoom Meeting: https://zoom.us/j/934234942 . Dial by your location. +1 669 900 6833 US (San Jose). Meeting ID: 934 234 942

Elementary Attendance and Office Clerks Community for Improvement

  • Where: Medford Community Justice Center Conference Room: 1101 West Main Street, Suite 101
  • Time: 10:00 AM to 12:00 PM
  • Date: 10/17
  • Where: Health and Human Services Building 140 S Holly St. Medford, OR 97501
  • Time: 10:00 AM to 12:00 PM
  • Date: 11/21/19
  • (No parking pass needed, because the meeting is under three hours)

** All other dates are TBA for location, but times will remain the same: 1/16/20, 4/16/20

Raising Regular Attendance

With Recent Research and Promising Practices

Equity Lens and Resources

Network for Improvement Kickoff

District attendance teams will be diving into the question: “What is getting in the way of optimal success for our students?” Bring quantitative and qualitative data to support your answers if possible. Short-cycle action plans will be developed.

Expanding Our Thought Partners:

We are excited to collaborate with the Southern Regional 9th Grade Success Network in our first training of the year. Our primary goal is to align our promising, research-based practices to create consistent, highly efficient, effective change processes for the benefit of all Southern Oregon students and families.

When: Tuesday, Sep. 17th, 9am-4pm
Where: 1250 Siskiyou Boulevard, Ashland, OR

  • We will be meeting in the Stevenson Union Arena
  • Coffee, registration and conversation will begin at 8:30
  • Lunch will be provided

Outline of the day’s activities:

  • Building stronger collective efficacy
  • Grounding our work in equity, data, student and stakeholder voice
  • Stakeholder-centered design for improvement
  • Harnessing the power of our Networks for Improvement to create meaningful change

Registration Deadline: August 30th

Due to space limitations and meal preparation needs, registration is closing two weeks prior to our event. Please register at your earliest convenience to secure seats for your team(s).

Use the link below to register and to alert us of any dietary needs

Register
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