Reminder: Third Progress Report is due September 30!
2020-2021 Third Progress Report
On August 1st, the SIA Third Period Progress Report columns will be unlocked on your customized reporting dashboard. As a reminder, this report covers the period spanning April 1, 2021 – June 30, 2021 (or April 1, 2021 – September 30, 2021 for those with summer extensions). This final progress report for 2020-2021 is due on September 30, 2021 for those without a summer extension, and on November 30, 2021 for those with a summer extension.
In order to support you in tracking all the required components of this final progress report, we’ve developed additional process guidance to serve as a resource. You will also have access to both written and video guidance via your dashboard.
2020-2021 Annual Report
The annual report is embedded in your customized reporting dashboard and will also be available to grantees on August 1st. All Districts, Charters who applied directly to ODE, and State Sponsored Charters are required to complete the annual report. While not required, we strongly encourage districts who sponsored charters to incorporate their feedback into their responses to the annual report questions.
Earlier this week, we released the SIA Annual Report Template as a resource to support you in drafting responses to the annual report questions prior to their availability on your reporting dashboard. As a follow-up, we are also releasing SIA Annual Report Guidance to help track all the components required for the annual report. Additionally, it details the type of information the ODE is seeking from each annual report question.
While this guidance is meant to assist you in the completion of your report, it is not intended for your answers to be oriented toward ODE. Instead, it is intended to be as valuable to your reflection and learning from this foundational SIA year, as it is to share the story of SIA implementation out to your community and to the state. With that in mind, we recommend you take this opportunity to integrate these questions into administrative, data study, and/or other meetings in order to compile multiple perspectives to inform your implementation story and learning.
Your annual report includes four pieces to be completed by September 30, 2021 (November 30, 2021 for those with a summer extension):
- Complete responses to all four required annual report questions
- Post the annual report to your website, and provide the URL to ODE
- Present the annual report to your board at an open meeting with the opportunity for public comment (cannot be a consent agenda item)
- Provide a copy of the board meeting minutes to ODE
If you have any questions about third period reporting or the annual report, please reach out to Tanya Frisendahl.
SIA Financial Audit
As we continue to move through the implementation cycle for the Student Investment Account (SIA), you may recall that recipients are required to conduct a financial audit of the use of funds in accordance with the Municipal Audit Law. This Financial Audit is structurally designed to be embedded in the school district or eligible charter school’s annual municipal audit, and is similar to work performed for areas of high-risk in the State School Fund.
The first financial audit of SIA funds is to be conducted, presented to the governing body, and submitted to ODE by January 31, 2022. You must post your completed audit on your website by January 2022. Minutes sent from the board meeting must be sent to ODE by January 31, 2022.
In an effort to support your workflow and processes, we have developed guidance for conducting the SIA Financial Audit as required by law. Additionally, municipal auditors will receive a copy of the Suggested AuditProcedures for the SIA Fund.
If you have any questions regarding the SIA Financial Audit, please reach out to Wei Keat Lui, SIA’s governmental auditor.
Plan Adjustments vs. Plan Amendments
What’s the difference?
Adjustment: For minor changes to your SIA plan that align to current strategies, help achieve named outcomes, as well as address needs identified through community engagement. Examples of a plan adjustment include the addition or removal of activities within an existing strategy that already exists within the current three-year plan.
Amendment: For making more structural changes to your SIA plan which may include the addition or removal of entire strategies or outcomes. This would also include if you are modifying your plan to address new needs identified through ongoing community engagement. Examples of a plan amendment include a changed relationship with a charter school in your district or as mentioned the permanent removal of a strategy in the original three-year plan. In addition, if ODE recommended that you update your strategy language during the progress report process, please file your plan update as an amendment, which means you’ll also be able to upload the new strategy language on either the Integrated Planning Tool or another format.
If you have additional questions you can email Tanya Frisendahl or register for one of ODE’s upcoming SIA Plan Update Office Hours Sessions:
- Wednesday, June 2, 2021 from 2:00-3:00pm – register here!
- Monday, June 7, 2021 from 10:00-11:00am – register here!
- Friday, June 11, 2021 from 11:00-12:00pm (Charter Focus) – register here!
- Wednesday, June 16, 2021 from 2:00-3:00pm – register here!
- Monday, June 21, 2021 from 10:00-11:00am – register here!
- Wednesday, June 30, 2021 from 2:00-3:00pm – register here!